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Summary Part 4 BRD.docx Handling Information Assets BSA/ Information Assets Protection 1.Policies that applies to the retention, disposal and protection of Hollywood Organic Co-op documents Hollywood Organic Co-op needs to define policies regard$7.49
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Summary Part 4 BRD.docx Handling Information Assets BSA/ Information Assets Protection 1.Policies that applies to the retention, disposal and protection of Hollywood Organic Co-op documents Hollywood Organic Co-op needs to define policies regard
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Part 4 BRD.docx Handling Information Assets BSA/ Information Assets Protection 1.Policies that applies to the retention, disposal and protection of Hollywood Organic Co-op documents Hollywood Organic Co-op needs to define policies regarding their documents for retention, protection and dispo...
part 4 brddocx handling information assets bsa525 43933 information assets protection 1policies that applies to the retention
disposal and protection of hollywood organic co op documents ho
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Handling Information Assets
BSA/525
April 12, 2020
Information Assets Protection
1. Policies that applies to the retention, disposal and protection of Hollywood Organic Co-op
, documents
Hollywood Organic Co-op needs to define policies regarding their documents for retention, protection
and disposal. This section explains these policies as follows:
Data Security and Protection Policy
One of the best policies to implement to protect Hollywood Organic Co-op documents for proper audit
control. Enhanced security is just one more reason why paper-based documents should be converted to
digital. In addition to being easier to locate, digital documents containing sensitive information are
inherently more secure since they’re less prone to being lost or misplaced and inadvertently exposed to
“prying eyes.” Any digital documents containing sensitive data should be password-protected or
maintained in an appropriately restricted network location. But even with these measures in place,
lapses can still occur – digital documents can be accidentally emailed to the wrong recipient or saved in
a folder accessible to unauthorized employees. To address these risks, Hollywood Organic Co-op can
apply additional security measures like leveraging AI to recognize sensitive information (such as social
security numbers) and then applying encryption or redaction to ensure sensitive data is protected, even
if it falls into the wrong hands. Generally, replacing manual processes with automated, standardized
processes can reduce security risks while also making it easier to demonstrate and ensure compliance.
Basic human error occurs more frequently than one might think, especially in this age where workers
are moving much more quickly. Auditors often randomly survey processes to ensure there are no
breaks in compliance, and the prevalence of breaks is often inversely proportionate to the level of
automated security measures in place.
Records Retention and Disposition Policy
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