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ARM3704 ASSIGNMENT 1 2024 S2 ANSWERSDue: Thursday, August 2024, 8:00 PM
, 1|Page
QUESTION 1
1.1 Preservation
Preservation encompasses a range of activities aimed at safeguarding archives and
records to ensure their continued existence and usability over time. This includes
implementing strategies to prevent physical deterioration, controlling environmental
factors, and employing techniques to extend the lifespan of archival materials.
Example- In South Africa, the National Archives of South Africa (NASA) utilizes
various preservation methods to protect historical documents. This involves
maintaining stable temperature and humidity levels in archival storage facilities to
mitigate the risks of deterioration from environmental conditions (National Archives of
South Africa, 2023).
1.2 Reformatting
Reformatting refers to the process of converting records into different formats to
preserve their content and ensure ongoing accessibility. This often includes
digitization, where physical documents are transformed into digital formats, making
them more durable and easier to access.
Example-The South African Library Service has undertaken digitization projects to
reformat valuable historical documents into digital formats. This helps to preserve the
information contained in the documents while making it more accessible to
researchers and the public (South African Library Service, 2024).
1.3 Collection Development
Collection Development involves the systematic acquisition, organization, and
management of records and archives to build and maintain a valuable collection.
This process includes evaluating the relevance of materials, ensuring they meet user
needs, and organizing them for efficient access and preservation.
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