Contracting Officer Unlimited Warrant Board

What is an option? - ans An option is a unilateral right in a contract, for a specific period of time, where the Government may elect to purchase additional supplies or services called for by the contract, or extend the period of performance. The PCO should use options when (1) in the Governments best interest, (2) there is a need for service beyond the initial period, and (3) to ensure continuity of service. The use of options are not normally in the Governments best interest when (1) The foreseeable requirements involve minimum economic quantities and delivery requirements are far enough in the future to permit competitive acquisition, production, and delivery (2) an indefinite quantity or requirements contract would be more appropriate than a contract with options. What must a PCO do before exercising an option? - ans The PCO must determine that: 1. Funds are available 2. The requirement fulfills an existing Government need 3. Exercising the option is the most advantageous method price and other factors considered 4. The option was synopsized IAW FAR 5 (or exempted) The PCO should have a written D&F in the file in order to use options The PCO should also consider if the contractor is responsible and if their performance is satisfactory. If the option price during a competitive source selection was not evaluated, is the option valid? - ans No. All options need to be priced because they were awarded on a competitive basis.