CPPO Prep Exam Questions With Correct Answers

Sole source, single source and emergency procurements are examples of: A. The best ways of procuring goods and services. B. Non-competitive methods of procuring goods and services. C. Unauthorized procurement methods. D. Procurement methods of questionable value. - Answer B. Non-competitive methods of procuring goods and services. In preparing to write a specification or scope of work, we may want to consider one of two methods of gathering facts or details from potential vendors. We can invite several of them to come to our agency and make a presentation or we can cast a wider net with this technique A. Request for qualifications B. Request for proposals C. Request for information D. Request for exemption - Answer C. Request for information This seller pricing strategy, in which prices are defined by the range of products offered, is known as: A. Market-oriented B. Cost-based C. Market-based D. Value-based - Answer A. Market-oriented The common law rule that prevents extrinsic evidence of past agreements or terms from being considered when interpreting an existing contract is known as the _____________ A. Parole Evidence Rule B. Parol Evidence Rule C. Petrol Evidence Rule D. Payroll Evidence Rule - Answer B. Parol Evidence Rule This item in a strategic plan describes the agency's purpose for existing. - Answer Mission Statement. Why is the Request for Proposal (RFP) process often perceived as problematic by an agency's leadership? A. The award decision is very quantifiable. B. The award decision is based on qualitative variables. C. The price is rarely known on award. D. The outcome of the RFP process is difficult to justify. - Answer B. The award decision is based on qualitative variables. A university is prepared to sign a contract to add 10 classrooms for a new program. Registration for the program will begin in 9 months if the project is completed on time and 6 months if the contractor completes the project early. During the negotiations, the university offered the contractor an additional $50,000 to complete the project in six months. What type of contract pricing is the university using? A. Fixed-price with redetermination B. Fixed-price incentive C. Cost sharing D. Cost plus fixed fee - Answer B. Fixed-price incentive Laws governing public records, open meetings and freedom of information are known by this illuminating phrase. - Answer The Sunshine Law Which of the following analysis methods looks at the availability of competition and alternative products? A. Demand analysis B. Market analysis C. Supplier analysis D. Value analysis - Answer C. Supplier analysis The ABA Model Procurement Code lists six methods of source selection - Answer Competitive Sealed Bids Competitive Sealed Proposals Small Purchases Sole Source Procurement Emergency Procurement Competitive Selection for Services or Architect-Engineer and Land Surveying Services. Unity of command; equality of authority & responsibility; and span of control & delegation are three essential principles of which aspect of management? A. Staffing B. Planning C. Directing D. Organizing - Answer D. Organizing Strategies identify methods to achieve specific goals. Goals identify what the organization wants to achieve and objectives identify... A. When the goals will be carried out. B. Where the goals will take place. C. How the goals are to be carried out. D. How the goals will improve the budget. - Answer C. How the goals are to be carried out. Which of the following is an alternative to using bidder/sourcing lists? A. Pre-qualification of vendors. B. Past qualification of vendors. C. Sole source purchasing D. Electronic bid boards - Answer D. Electronic bid boards 1. Good negotiated agreements are based on: A. The interests of both parties B. A balance of power C. The positions of both parties D. Good friendships between the parties - Answer A. The interests of both parties In the risk control element of risk management, what is the difference between avoidance and loss control? Give an example, if necessary. - Answer Risk avoidance is a conscious decision not to expose the entity to a particular risk of loss. Loss Control is making a loss less likely to occur and less damaging when they do occur. What part of public contracting law does "collusion" represent? A. Administrative Law B. Law of Agency C. Tort Law D. Criminal Law - Answer D. Criminal Law Internal resistance, current crisis and political windows are all limitations primarily of: A. Creating good solicitations B. Planning C. Changing our procurement rules D. Conducting RFP evaluations - Answer B. Planning 1. When procurement folks claim that we add value to the process of obtaining needed goods and services, that means: A. We do more than just issue solicitations. B. We use value analysis techniques exclusively. C. Our services are more valuable than other departments in the organization. D. The dollar value of what we buy is the most important criteria by which to judge us. - Answer A. We do more than just issue solicitations. 1. There are six delays listed in the literature that are considered non-excusable when it comes to contract performance. - Answer Financial Difficulties Lack of Materials Labor Problems, excluding strikes Lack of Equipment and Facilities Lack of Knowledge Reasonable Delays preceding award Express, implied, inherent and apparent are all types of: A. Warranties B. FOB delivery terms C. Authority D. Contracts - Answer C. Authority Constructive suspensions occur when a public agency is found to be responsible for a work stoppage and yet they did not actually issue a suspension of work to the contractor. There are seven examples noted in the literature - Answer Agency Convenience, Funding Delays, Delays that include issuance of the notice to proceed Delays that include issuance of change orders, Site Availability, Inspection, Approvals A medium-sized city has had a term contract in place for two years. The original term of the contract was for up to three years. Usage of the contract has declined to almost nothing and the purchasing manager has decided to cancel the contract. Which of the following methods best addresses this action? A. Termination for default B. Issue a show cause notice C. Termination for convenience D. Issue notice of suspension - Answer C. Termination for convenience A jurisdiction needs a new waste water sewage system. The evaluation team wants to visit other systems built by the three finalists. Who should absorb the expense? A. The Construction Firm. It's their work the team wants to see. B. The Design firm. They suggested the Construction firm. C. There should be no expense. All of the firms should send pictures. D. The governmental entity's budget should take on the expense with full disclosure of the event by the committee. - Answer D. The governmental entity's budget should take on the expense with full disclosure of the event by the committee. Name three ways of disposing of surplus agency property. - Answer Auction Donation to other entities Trade-in In a negotiation meeting, you notice that the contractor's proposed project manager starts to frown each time the topic of milestones is talked about. What should you do? A. Assume that the proposed milestones are too aggressive. B. Ask the contractor if he can meet the proposed milestones. C. Offer to change the milestones. D. Mention that the milestones are not negotiable - Answer B. Ask the contractor if he can meet the proposed milestones When using a third-party mediator or arbitrator to resolve a contract dispute, which result is binding on the parties? - Answer Arbitrator's results are binding. A governmental entity is looking to implement a knowledge transfer tool that will allow a less experienced member of the procurement team to watch and follow a veteran of the team that is experienced in procurement processes. Which of the following terms best describes what the agency is trying implement in their knowledge transfer program? A. Job aides B. Job shadowing C. Process documentation D. Retirees on retainer - Answer B. Job shadowing Proactive controls are designed to: A. Result in a positive outcome. B. Prevent something from happening. C. Put a plan into action. D. Monitor activities. - Answer B. Prevent something from happening.