MAAS 211G Final Review

MAAS 211G Final Review A numeric filing system __________. - may include numbers that indicate where in the filing system a file can be found Which step of the filing process will save time when returning files to their proper places? - sorting When inspecting a document that is smaller than standard size, which of the following should be done prior to filing? - Place it in a standard-size sheet protector What should you use when you need to distinguish files within a filing system? - color- coding Which of the following indicates that a file has been taken out of the filing system? - out guide How often should the office tickler file be checked? - daily What does a retention schedule detail? - when files should be moved to a storage area and how long they should be kept Which of the following is used to hold patient records that will be returned to the files at the end of the day? - file sorters Another term for naming a file is __________. - indexing Who decides which patient files that are inactive or closed to keep in the medical office before sending to storage? - practitioner Putting an identifying mark or phrase on a document to ensure that it is placed in the correct file is called __________. - coding The most basic filing supply is the __________. - file folder The medical office uses an alphabetic filing system, and it is the medical assistant's responsibility to index the patient files. The provider in this office is the primary care practitioner for the entire Quincy family, ranging from Jason P. Quincy Sr., to his grandson Jason P. Quincy III. Other family members include Jayne S. Quincy; Jason P. Quincy Jr., and Jillian G. Quincy. In which order would the records for these family members be filed? - Quincy, Jason P, III; Quincy, Jason P., Jr.; Quincy, Jason P., Sr.; Quincy, Jayne S.; Quincy, Jillian G. The filing system that is used when patients' names must be kept confidential is __________. - numeric A marker made of stiff material and used as a placeholder when someone takes a file out of the filing system is called a(n) __________. - out guide Medical practices use __________ files to avoid losing track of important dates. - tickler Files and records that are kept in boxes must be stored __________. - in a secure room Which of the following is a disadvantage of housing files in boxes? - They do not remain in one location and are easily misplaced. The tapered rectangular or rounded extension at the top of a file folder is the __________. - tab Which step in the filing process can be skipped when filing patient records that have previously been filed? - coding When counting the years in a retention schedule, you should begin counting __________. - from the year after the file was produced The final step in the filing process is __________. - storing