Summary

Summary PMP: 49 Project Management Processes in a table (with project documents and major outputs) 2024

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Course
PMP

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PMP

The document serves as a comprehensive logic model for traditional project management. It features a detailed table outlining the five essential project management process groups, the distinct stages within each process group, and the corresponding project documents and major outputs for each stage...

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Uploaded on July 25, 2024
Number of pages 1
Written in 2023/2024
Type Summary

graph
pmp
project management
logical explanation
pmp exam preparation
2024
49 project management processes
traditional project management

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Project Management Process Groups
1. Initiating 2. Planning 3. Executing 4. Monitoring & Controlling 5. Closing
Knowledge areas
Stages Project documents Major output Stages Project documents Major output Stages Project documents Major output Stages Project documents Major output Stages Major output
1.1. Develop Project Charter Assumption log (A list of Project Charter ( Formally authorizes 2.1 Develop Project Management Plan Project Management Plan (Outlines how the project is executed, monitored and 3.1 Direct and Manage Project Work Issue log (List of all issues on the project. Could include Work Performance Data (Information on the status of 4.1 Monitor and Control Work Performance Reports (based on 5.1 Close Project or Phase Final Product, Service or result
things that you perceive to be the existence of the project and it assigns controlled, and closed.) history type, description, priority, status, and resolution) deliverables Ex.: Work completed, start/end dates of activities, # Project Work Work Performance Information) transition
true (assumptions) and things the Project Manager and their Authority (4 Baselines: Scope, Schedule, Cost, Performance Measurement Baseline) + 14 of changes requests, # of defects).
that might constrain the project.) Level) Subsidiary plans Final Report (A summary of what
* Signed by the organization Senior Issue Log (List of all issues on the project. Could include history took place in the project, How
Management Scope Baseline = a detailed outline of the activities, resources, and deliverables type, description, priority, status, and resolution). successful was the project? Any
* High Level requirements & risks associated with the project. variations in the Baselines)
* Preliminary Project Budget and Change Request
Schedule Project Life Cycle Description * Corrective Action: Fixing past errors, realigns the project Archive
* Project Purpose or justification performance;
Performance Measurement Baseline = Blend of the schedule and budget information * Preventive Action: Fixing future errors; Release the team
Assumption Log (A list of things that together. It’s a time-phased view of what needs to be done and how much it costs. * Defect Repair: Modify a nonconforming product or result.
you perceive to be true (assumptions) and
Project Integration Management things that might constrain the project.) Change Management Plan = Management of changes related to project management
plans, processes, and baselines.

Configuration Management Plan = Management of changes related to project scope.

3.2 Manage Project Knowledge Lessons learned register (List of all lessons learned Lessons Learned Register (Gathered throughout the project, 4.2 Perform Integrated Change log (Lists and describes the Approved Change Request
throughout the project) not just at the end. Updated whenever new knowledge within the Change Control status of the change requests that is being
project is discovered by any stakeholder). processed or have been processed
through the perform integrated change
control process)
2.2 Plan Scope Management Scope Management Plan ( not a physical document, but rather a series of 4.3 Validate Scope Accepted Deliverable (Deliverables
implementations that help manage project scope. It’s a plan for how the project scope that have met the acceptance criteria,
will be documented, rolled out, and approved by stakeholders.) and that have been signed off and
Elements: approved by the sponsor or the
* Define who the project stakeholders are and what they want out of the project customer.)
* Detail the project requirements in a SOW (Scope of Work)
* Further, break down project tasks with a WBS (Work Breakdown Structure). Work Performance Information
* Decide and document how the WBS will be controlled and kept up to par. (Information about Project progress)
* Determine how deliverables will be handed to stakeholders.
* Prepare a change control process to effectively handle change requests.)

Requirements Managements Plan
Collection- gathering the basic needs of stakeholders
Categorization – categorizing those needs
Prioritization – prioritizing those needs and identifying “must haves”
Tracing – tracking how those needs are addressed throughout the life of the project
Project Scope Management Change Management – the process by which we will change our requirements as needs
change
Verification – how we will verify that requirements have been met
2.3 Collect Requirements Requirements documentation (Description of all 4.4 Control Scope Work Performance Information
requirements from project stakeholders)

Requirements traceability matrix (A table that traces the
origin of the requirements.)
2.4 Define Scope Project scope statement (A detailed description of the
project or phase deliverables)
2.5 Create WBS Scope Baseline (a detailed outline of the activities, resources, and deliverables
associated with the project). Includes:
* Project Scope Statement (a detailed description of the project or phase deliverables)
* WBS (Breakdown of the project deliverables from the scope statement)
* WBS Dictionary (It should include team member assigned to it, time estimate, cost
estimate, account information, work package ID, quality requirements, contract
information, Scheduled Milestone, plus detail overall of the task at hand)
2.6 Plan Schedule Management Schedule Management Plan (defines how the project schedule is managed 4.5 Control Schedule Schedule forecasts (A prediction of Work Performance Information
throughout the project lifecycle. The plan provides guidance and sets expectations for when the project may be completed based
project schedule policies and procedures for planning, developing, managing, on the current progress of the work.)
executing, and controlling the project schedule.)
2.7 Define Activities Activity list (List of all the activities on the project.)

Activity attributes (Detailed information about each
individual activity. Ex.: Focal point, location, etc)
2.8 Sequence Activities Project schedule network diagram (A sequencing
diagram that shows the relationships amongst the activities
and the sequence they will be performed. But also show the
critical path.)
2.9 Estimate Activity Durations Basis of estimates (Describes how schedule estimates
were developed. Also includes their confidence level and
Project Schedule Management ranges.)

Duration estimates (Amount of time needed to complete
each activity on the project.)
2.10 Develop Schedule Project calendars (A calendar view of what takes place Schedule Baseline (Original Schedule baseline with any approved changes to the
on a day-to-day basis on the project. Includes shifts and schedule)
work days)

Project schedule (A detailed breakdown of the work that
needs to be done in order to complete the project. Will
include a bar chart, milestone chart, and the project
schedule network diagram.)

Schedule data (The information that is used to create the
schedule such as who made it, assumptions, and
constraints.)
2.11 Plan Cost Management Cost Management Plan (How costs will be planned, structured and controlled). 4.6 Control Costs Cost forecasts (A prediction of how Work Performance Information
Includes: much the project will cost when it
* Units of measure completes based on the current work.)
* Level of accuracy
* Reporting formats
* Control thresholds
2.12 Estimate Costs Basis of estimates (Describes how cost estimates were
developed. Also includes their confidence level and
Project Cost Management ranges.)

Cost estimates (Cost of each individual activity)
2.13 Determine Budget Cost Baseline ( project cost + contingency reserves.)
Note: project budget = cost baseline + management reserves.

Project Funding Requirements (What gets funded when and by how much. Is
there a trigger point, Milestone point, etc)
2.14 Plan Quality Management Quality metrics (An attribute that will be used to measure Quality Management Plan ( Quality standards that will be used by the project) 3.3 Manage Quality Quality report (A report which generally includes information 4.7 Control Quality Quality control measurements Verified deliverables
the project or to deliverable to verify that it has met the Includes: about quality issues on the project and recommendations on (Results of the activities done in the
quality requirements and/or standards) * Quality control and management activities for the project how to improve the processes on the project) “control quality” processes to determine Work Performance Information
Project Quality Management * Quality tools that will be used if the quality standards or policies were
* How to continually improve our processes) Test and evaluation documents (Used to help evaluate the met.)
project deliverables when completed.)
2.15 Plan Resource Management Team charter (Guidelines team should follow on a Resource Management Plan (used to manage both physical and team resources. 3.4 Acquire Resources Physical resource assignments (Assignments of the physical 4.8 Control Resources Work Performance Information
project. Includes values, decision-making process, Contains the roles and responsibilities, the organization chart, and project team resource resources to the activities or work packages)
acceptable behavior, code of conduct, and etiquette.) management.)
Project team assignments (Assignment of the project team
members to the work packages or activities)

Resource calendars (Shows the availability of resources on
the project both physical and HR.)
2.16 Estimate Activity Resources Basis of estimates (Describes how resource estimates 3.5 Develop Team Team Performance Assessments (Evaluation of the team)
were developed. Also includes their confidence level and * Task-oriented or result-oriented
ranges.) * Improve team members skills
Project Resource Management * Reduce staff turn over rate
Resource breakdown structure (Categorization and type * Increase team members cohesiveness
of the project resources.) * Additional training, mentoring, coaching assistance needed?

Resource requirements (Description of the number and
type of resources needed to complete each work package or
activity.)
3.6 Manage Team

2.17 Plan Communications Management Communication Management plan 3.7 Manage Communications Project communications (Communicate about the project by 4.9 Monitor Communications Work Performance Information
* Who should receive project communications following the communications management plan. Ex.:
* What communications they should receive performance reports, deliverables status, baseline reporting).
Project Communications Management * Who should send the communication
* How the communication will be sent
* How often it will be updated
* Definitions so that everyone has a common understanding of terms.
2.18 Plan Risk Management Risk Management Plan 3.8 Implement Risk Responses 4.10 Monitor Risks Work Performance Information
* How risks will be categorized/identified
* Howquantitative/qualitative analysis will be completed
* How risk response planning will happen
* How will the risk response be implemented
* How risks will be monitored
* Roles and responsibilities for the project team
* Risk Breakdown structure (RBS) isused to categories risks.
Project Risk Management
2.19 Identify Risks Risk register (A list of all positive and negative risks on a
project, along with responses.)

Risk report (A description of the overall project risks.)

2.20 Perform Qualitative Risk Analysis
2.21 Perform Quantitative Risk Analysis
2.22 Plan Risk Responses
2.23 Plan Procurement Management Procurement Management Plan (Answers the following questions: 1) should we get 3.9 Conduct Procurements Selected Seller 4.11 Control Procurements Work Performance Information
X externally or not, 2) what to buy, 3) when, 4) how, 5) prequalified sellers list.
Agreements Closed procurement (a written sign-
Project Procurement Management Procurement Strategy (Determine how to deliver the deliverables, types of contracts off to the vendor informing that the
to use, what phases will be used to complete procurements). contract has been completed).

Procurement Statement of Work (Lists the needs of the buyer)
1.2. Identify Stakeholders Stakeholder register (A list of Stakeholder register (A list of all 2.24 Plan Stakeholder Engagement Stakeholder Mgmt Plan includes: 3.10 Manage Stakeholder Engagement 4.12 Monitor Stakeholder Work Performance Information
all stakeholders, which can stakeholders, which can include * How will the team keep the stakeholders engaged on the project. Engagement
Project Stakeholder Management
include categorization, impact, categorization, impact, and * What type of communication will be needed to engage them on the project.)
and communication communication requirements)
requirements)

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