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STORING AND COMMUNICATING INFORMATION IN A LABATORY
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- PEARSON (PEARSON)
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STORING AND COMMUNICATINGINFORMATION IN A LABATORY
By: Racine Morgan
SFH6
Unit 4: Laboratory Techniques and their Application
,UNIT 4: Assignment D – Storing and Communicating Information in a Laboratory
Learning Aim D: Understand how scientific information may be stored and
communicated in a workplace laboratory
The Data Protection Act 1998 was developed to give protection and lay down rules
about how data about people can be used, stored and shared. It is a piece of UK
legislation that is designed to protect the privacy of personal data. It sets out the
obligations that organisations currently have if they handle personal information.
Under the Data Protection Act 2018, you have the right to find out what information
the government and other organisations store about you.
Data Protection Act 1998
Main piece of legislation that governs the protection of personal data in the
UK.
Controls how your personal information is used by everyone responsible for
using data, by providing rules called data protection principles.
Provides legal protection for more sensitive personal data.
Gives you the right to access to your own personal data.
Enables health and social care providers to share information with other
professionals directly involved in providing clinical care.
The Importance of Sharing Relevant Information in the Health Sector
It is important that relevant information is shared with colleagues and other health
and social care providers to make sure that a person gets the care and support they
need. For example, if a GP decides that a service user has a problem that needs
more specialised care, the GP will need to share information with a hospital
consultant. It is important to share as much information to be reassured that the best
possible care is being given. However, there should always be protocols in place that
set out the principles and procedures for sharing confidential information. If someone
telephones or appears in person asking for information about a service user, the
service provider must check that the person asking is who they say they are, and
that they have the right to access the information.
RACINE MORGAN 1
,UNIT 4: Assignment D – Storing and Communicating Information in a Laboratory
Sharing Information and Managing Confidentiality
Workers in health and social care and other big companies have a duty of
confidentiality that protects the rights of individuals. This means keeping information
and data private by not sharing information about individuals without their knowledge
and agreement, even with the service user’s friends, family or other individuals.
Breaking confidentiality is when a professional shares details about the care of a
service user or any personal information when they did not agree for that information
to be shared. Workers should never:
Discuss one individual with another
Discuss matters relating to service users outside the care setting, or in a
public place where they might be overheard.
Share written information without permission
Leave any form of records insecurely stored
Leave records that are in use unattended, where they may be read by
unauthorised people.
However, there are occasions when confidential information must be shared. For
example, if an individual is at risk of being harmed or of harming another person. All
organisation and companies have procedures in place that must be followed
regarding the breaching of confidentiality. To make sure confidentiality is not broken
proof of id needs to be used, passwords on computers, paperwork locked in cabinets
and patients’ names and other private information should not be said openly.
RACINE MORGAN 2
, UNIT 4: Assignment D – Storing and Communicating Information in a Laboratory
P7: Explain how scientific information in a workplace laboratory is recorded
and processed to meet the needs of the customer and to ensure
traceability.
Explain how a chemical company (Pfizer) records, stores and manages information
Data collection is defined as the “process of gathering and measuring information on
variables of interest, in an established systematic fashion that enables one to answer
queries, stated research questions, test hypotheses, and evaluate outcomes.”
Data is divided into two types:
Quantitative — in the form of numbers, e.g., percentages, comparison, etc.
Qualitative — in the form of words, e.g., description of quality, appearance, etc.
Most of the data produced by pharmaceutical companies is sensitive. Security is
therefore one of the most important aspects that should be considered when it
comes to managing pharmaceutical records.
Pharmaceutical Records Management
Security - When it comes to the sensitive data which any pharmaceutical company
processes, security is the priority. Which applies to physically and electronically
stored records. Physically kept data should be stored in a restricted access area
which requires clearance for entry and CCTV cameras. Additionally, there should be
a record of who has accessed every files.
Compliance - People pass on their health details, they believe they do so for a good
purpose. They expect the company that handles their data to do so with respect and
sensitivity. Part of doing that is complying with industry regulations, including
security, and a commitment to only using that information for the purpose for which it
was collected. Once the project is completed the personal data should be disposed
of responsibly.
http://documentstorage.ie/pharmaceutical-records-management-best-practice/
RACINE MORGAN 3
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