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EVENT OPERATIONS & Sustainability

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Identify the key elements of operations from the EMBOK model Understand each element on its own merits , demands and requirements Explain why operations is critical to running cultural events Evaluate the scope and scale of operations among a variety of events. Understand why planning ...

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  • November 23, 2021
  • 5
  • 2021/2022
  • Lecture notes
  • Iain earle
  • All classes
All documents for this subject (11)
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angieouya
Week 8: EVENT OPERATIONS &
Sustainability
Learning outcomes - From this session , you should be able to ;

● Identify the key elements of operations from the EMBOK model
● Understand each element on its own merits , demands and requirements
● Explain why operations is critical to running cultural events
● Evaluate the scope and scale of operations among a variety of events.
● Understand why planning is critical to event operations and the delivery of cultural events.
● Introduce Sustainability in an event setting, and explore examples from industry


Definitions & Meanings
-Getz (2006) “ Refers to all those systems that must be in place and the actions that have

to be taken to produce the event”

-Tum , Norton , Nevan-Wright ( 2006 ) “Concerned with the day to day management ..where the
implementation of planning occurs and where control and administration takes place”

-Bowdin , Allen et al ( 2002 )“Operational plans are needed for all areas central to the achievement

of an events objectives”


The operations model
-An analysis tool for the sequence of key elements within event operations.

- Each element contains processes which ( when combined ) creates the entire event.

-Event Managers ensure each process meets event specifications.

-Operations are the management of all the processes required to produce an event.

-Event Operations management models explore all elements and issues that an EM should

consider from conception to close down.

-Operations Management is concerned with the achievement of satisfying both customer

expectation and resource utilisation.

-EMBOK states Operations to be one of five key knowledge domains for EM’s,

signifying its importance to the role.


Event Operations EMBOK
• This model is a little different with a Go / No Go running throughout the planning phases.

, • The Event will always remain as the deadline and can’t normally be moved.

• Event Management doesn’t end the day after the event, we need to review and close down.


Event Operations – EMBOK Core Values
• The framework identifies the core values of events and what is critical within the values and
culture of the industry.

• Continuous Improvement – Monitoring and analysing outcomes

• Ethics – Engender trust by being accountable

• Strategic Thinking – Develop organisational vision and goals

• Creativity – Draw on a variety of resources

• Sustainability – Employ sound business and environmental practices (key)

4 key parts to Event Operations

Analysis

• External and internal environments, service provision ,

• customer / stakeholder / gap analysis , operations modelling

Detailed Planning

• Product portfolios , product development , supply chain management ,

• location management , risk management

Implementation & Delivery

• People power, forecasting and capacity management ,

• scheduling and time management

Evaluation

• Performance evaluation , awareness of quality




Event Operations – Planning
• Scheduling; Event component breakdown, activity analysis, orders of completion,
arrangement of resources and timing of activities; known under the term ‘logistics’.

• Some activities can start without preparation, many will be dependent on preceding
activities being completed before passing over to the next stage.

• Some activities in the early stages may require resources before they can be completed.

• This could be power distribution, catering installation or staffing.

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