Summary
Summary level 3 buisness unit 4
- Institution
- PEARSON (PEARSON)
Summary of 8 pages for the course Unit 4a - Making Business Decisions at PEARSON (na)
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Daniel hedall unit 4 a1P1
Explain the role and skills required to be an effective event planner
Explore the role of an event organiser
An event planner is a person who is in charge of ensuring an event wedding, conference or
festival goes to plan and achieves all of the event objectives originally set. They are
responsible for a checklist of items such as ensuring suppliers turn up on time and that the
presenter schedule is booked, to wider items such as ensuring that the event adheres to
health and safety or sustainability concerns.
The main roles of the event planner are that he has to ensure everything related to an event
is taken care of, from idea conception to programming and day-of logistics. And also event
planner is charged with creating experiences and bringing visions to life, which means
stirring multiple pots.
But there are various skills they needs to have for event planning :
● Responsibility and self control
● Availability
● Flexibility
● Organization
● Time management and multitasking
● Detail oriented
● Business savvy
● Eye for design
● Vision and intuition
● Passion
THE SKILLS REQUIRED OF AN EVENT ORGANISER
Organisational:
To successfully run any event, you need to be able to handle about 50 things at once. Those
multi-tasking skills are required for both smooth planning and flawless execution of an event.
The best planners have foolproof systems, step-by-step checklists, and handy tech tools.
Working in events requires the ability to focus on the big picture while keeping track of all the
little details. To avoid burnout, get comfortable delegating some of your more time
consuming tasks. And if things don't go according to plan, don't be afraid to switch to plan
Problem-solving:
Whether it's tracking down some emergency duct tape or reworking a keynote presentation
at the last minute you have to be resourceful with what you have. No matter how well you
plan, something will go wrong. And it will be a lot easier to address if you enjoy finding
creative solutions to the challenges that arise.
Time management:
Time management is a skill that can ensure efficiency, productivity, and help to reduce
stress. It's all about knowing how much time you have to start with, and how much you can
give away to certain tasks. Finishing the work before the deadline is a skill. By doing this you
get some time to check and improve it. Another key element is efficiency. The better you
manage your time, the more efficient you will be. It also helps you recognise how much you
can achieve in a day by setting targets and deadlines
, Daniel hedall unit 4 a1
Negotiation:
Event pros are the kings and queens of bargaining. From convincing a venue to lower their
minimum to negotiating a contract with the platinum sponsor, rockstar event planners blend
preparation, confidence, tact, and those oh-so-important people skills to get what they need.
Organisers must leverage Social Media, other forms of marketing and consider how to bring
suppliers into the event experience. This approach focuses on adding value as well as
working for the right charges for venues, speakers and even other suppliers.
Communication:
Kind and clear communication is important because it establishes you as a leader of the
team, keeps everyone on track, and ensures that the goals of the event are clear to
everyone involved. It also allows you to effectively share your vision and get others excited
about it, too. The best event organizers have sharp written and verbal communication skills,
conveying information with confidence, clarity, and respect. And they’re not only good at
communicating their vision but they are also great listeners, taking extra care to understand
their clients’ wants and needs.
Interpersonal:
Interpersonal skills are important because they help employees develop strong working
relationships with each other and with their clients, contribute to increasing team and
organizational productivity, and create an overall positive work environment. Strong
communication skills help develop the relationship between each other, or between clients,
and they are also more impressed and influenced by your ideas.
Leadership:
Part of the role of an event organiser is to delegate tasks to other people. Whether that be
event staff, volunteers, family members, or third-party vendors, you’ll eventually need to
involve others. So a good leader has to be able to utilise each team member’s strengths,
delegate tasks and provide clear instructions, facilitate communication between team
members, inspire and motivate people to do their best, create a sense of trust and
transparency
THE ROLE REQUIRED FOR EVENT ORGANISING
The venue and location:
The venue is a very important factor because this is where the event will be happening. It's
an important role to choose the right venue for an event organiser, so he will need to be sure
that it is an easy place to reach for everybody, and there are facilities such as
public transport and mostly enough parking for the event. The event manager
will also have to make sure about the budget and the audience coming. The
location is also important because the event manager needs to hold into
consideration that the chosen place is not very far.
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