Exam (elaborations)

INF3703 databases SUMMARY 2022/2023

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Module
INF3703 - Databases II

Institution
University Of South Africa

INF3703 databases SUMMARY 2022/2023 Database Design 9-1 The Information System [p.440] A database is a carefully designed and constructed repository of facts. The database is part of a large whole known as an Information System, which provides for data collection, storage, transformation, and ...

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inf3703 databases summary 20222023

Institution
University of South Africa
Module
INF3703 - Databases II

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INF3703 databases
SUMMARY 2022/2023

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Database Design

9-1 The Information System [p.440]
A database is a carefully designed and constructed repository of facts. The database is part of a large
whole known as an Information System, which provides for data collection, storage, transformation, and
retrieval.

Systems analysis is the process that establishes the need for an information system and its extent. The
process of creating an information system is known as systems development.

The performance of an information system depends on three factors:
1. Database design and implementation
2. Application design and implementation
3. Administrative procedures

The term database development describes the process of database design and implementation. The
primary objective in database design is to create completer, normalized, nonredundant and fully
integrated conceptual, logical and physical models.

9-2 The Systems Development Life Cycle (SDLC) [p.442]
The SDLC traces the history of an information system.

9-2a Planning [p.442]
An initial assessment of the information flow and extend requirement must be made during this discovery
portion of the SDLC.

Such an assessment should answer some important questions:

- Should the existing system be continued ? If the information generator does its job well, there is
no point in modifying or replacing it.

- Should the existing system be modified ? If the initial assessment indicates deficiencies in the
extent and flow of the information, minor( or major) modification might be needed.

- Should the existing system be replaced ? The
initial assessment might indicate that the current
system’s flaws are beyond fixing.

The feasibility study must address the following:
- The technical aspects of hardware and software requirements - The decision might not yet be
vendor-specific, but must address the nature of the hardware requirements and the software
requirements.
- The system cost - The admittedly mundane question “can we afford it?” is crucial. The answer
might force a careful review of the initial assessment. At some point, the decision may be
between building a system “in house” or buying a 3rd party vendor system.
- The operational Cost - Does the company possess the human, technical and financial resources
to keep the system operational? What would the impact of this new system be?

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9-2b Analysis [p.443]
Problems defined during the planning phase are examined in greater detail during the analysis phase.

A macro analysis must be made both of individual needs and organizational needs, addressing
questions such as:
- What are the requirements of the current system’s end user?
- Do those requirements fit into the overall information requirements?

The analysis phase is, in effect, a thorough audit of
user requirements. When creating logical design, the
designer might use tools such as data flow diagrams (DFDs), hierarchical input process output (HIPO)
diagrams, entity relationship (ER) diagrams and even some application prototypes.

9-2c Detailed Systems Design [p.444]
The designer completes the design of the new system’s processes. The design includes all the necessary
technical specifications for the screens, menus, reports, and other devices that might help make the
system a more efficient information generator.

9-2d Implementation [p.444]
During the implementation phase, the hardware, DBMS software, and application programs are installed
and the database design is implemented.

The database contents might be loaded interactively or in batch mode, using a variety of method
and devices:
- Customized user programs
- Database interface programs
- Conversion programs that import the data from a different file structure, using batch programs, a
database utility, or both

The system is in full operation at the end of this phase, but it will be continuously evaluated and
fine-tuned.

9-2e Maintenance [p.445]
Almost as soon as the system is operations, end users begin to request changes in it. Those changes
generate system maintenance activities, which can be grouped into three types:
- Corrective maintenance - in response to system errors
- Adaptive maintenance - Due to changes in the business environment
- Perfective maintenance - To enhance the system

If the system’s maintenance cost is high, its value becomes suspect. Computer aided software
engineering (CASE) tools, help produce better systems within a reasonable amount of time and at a
reasonable cost.

9-3 The Database Life Cycle (DBLC) [p.445]
9-3a The Database Initial Study [p.445]
In addition to examining the current system’s operation within the company, the designer must determine
how and why the current system fails.

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The overall purpose of the database initial study is to:
- Analyze the company situation - Define objectives
- Define problems and constraints - Define scope and boundaries

1. Analyze the company Situation
The company situation describes
the general conditions in which a company operates, its organizational
structure, and its mission.

The following issues must be resolved:
- What is the organization’s general operating environment, and what is its mission within that
design must satisfy the operational demands created by the organization’s
environment? The
mission.

- What is the organization's structure? Knowing who controls what and who reports to whom is
quite useful when you need to define required information flows, specific report and query
formats, and so on.

2. Define Problems and Constraints
The designer has both formal and informal sources of information. The problems might initially appear to
be unstructured. End users often cannot precisely describe the larger scope of company operations.
Often managers’ views are different from that of the end users.

During the initial problem definition process, the designer is likely to collect very broad problem
descriptions. After the initial declarations, the database designer must continue to probe carefully to
generate additional information that will help define the problems within the larger framework of company
operations.

3. Define Objectives
A proposed database system must be designed to help solve at least the major problems identified during
the problem discovery phase.

The database designer must begin to address the following questions:
- What is the proposed system’s initial objective?
- Will the system interface with other existing or future systems in the company?
- Will the system share the data with other systems or users?

4. Define Scope and Boundaries
The designer must be recognize two sets of limits: scope and boundaries.

The system’s scope defines the extent of the design according to operational requirements. Will the
database design encompass the entire organization, one or more departments within the organization, or
one or more functions of a single department? Boundaries, are external to the system.

9-3b Database Design [p.450]
The 2nd phase of the DBLC focuses on the design of the database model that will support company
operations and objectives. There are 2 views of the data within the system: The business view of data as

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