Exam (elaborations)
2018 AEMA Exam.
- Module
- Accounting 405
- Institution
- Accounting 405
Exam of 42 pages for the course Accounting 405 at Accounting 405 (2018 AEMA Exam.)
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2018 AEMA ExamStaffing - correct answer-Encompasses the complete function of providing all necessary
services to particular group or organization
*Staffing - correct answer-Includes, but not limited to, the understanding and ability to create
personnel policy, the ability to estimate staffing needs, hiring the appropriate number of staff,
efficiently providing adequate training for them, conducting viable and effective evaluations,
and determining how fair compensation will be delivered.
*Job Analysis - correct answer-The process of determining (by observation, study, and
reporting) all pertinent information related to the nature of a specific job
First step in creating a job analysis - correct answer-Job Analysis questionnaire, it is needed
to ensure that the right candidates match up with the right positions and is also used to
ensure that every aspect of the position is covered, including education, special training,
heavy lfiting requirements, machinery requirements, and so on.
Second step is Job Description and Job Specifications - correct answer-A statement of the
qualifications and characteristics needed for the position. Such as education, experience,
training, judgment, initiative, physical efforts or skills, responsibilities, and communication
skills.
Third step is position announcement - correct answer-Once the job analysis is complete, the
job description and job specifications are used to write a position announcement (AEMA
website, ncaa market, higher ed jobs)
*Employment Types - correct answer-Volunteer: Free workers who many times are subject
to same policies and procedures and also institutional policies as well. Good way to receive
free help.
Student Assistants: efficient and cost-effective way to have more controlled level of
dependability and accountability. Helpful to recruit first year students (turnover), athletes who
are injured are another good source of ER employees. Start them off between 8-15 hours
per week because of classroom schedule.
Full time: The natural way to look for full time positions is from in house staff (interns and
GA's), and also graduating seniors, particularly athletes. Internship employees should be
generally treated in the selection process in the same manner as full-time employees.
*Selection Process - correct answer-Varies from institution to institution.
1. Review applications
2. Interview process (individual and departmental)
3. Background check
4. Medical exam
5. Conditional job offer
,6. Job offer
7. Negotiations (if necessary)
Professional Liability - correct answer-Ensure the safety of our athletes.
*Tort Cases - correct answer-Seek to achieve socially acceptable results by resolving the
conflicting interests of two parties. An athlete may sustain an injury and take action against
several parties (Eq. Mgr is among them). This is based on the injured party's belief that each
of these people or groups is in some way responsible for his injury.
*The legal criteria for finding someone responsible fall under the following 7 categories -
correct answer-1. Intentional harm to the person
2. Intentional harm to tangible property
3. Negligence
4. Strict liability
5. Nuisance
6. Harm to tangible personal interests
7. Harm to tangible property interest
*5 factors for finding if someone is liable for their actions - correct answer-1. Ignorance of the
law
2. Disregarding the law
3. Failure to act
4. Failure to warn
5. Expense
*Ignorance of the law - correct answer-It is our job to know the regulations and laws that
pertain to our areas of responsibility
*Disregarding the law - correct answer-Once you are familiarized with the laws, you must
take care not to disregard them. Guardrails for bleachers, codes, etc.
*Failure to act - correct answer-The leading cause of liability for a sports manager. Some
people have good intentions, but lack the drive or ability to act until a serious injury occurs.
*Failure to warn - correct answer-When dangers cannot be eliminated, participants must be
warned of the risks involved. Failure to warn is one of the key factors in sports litigation
today.
Expense - correct answer-Lawsuits will invariably cost more than the extra dollars required
for equipment and facilities.
*Maintenance Records - correct answer-Vitally important to help protect both you individually
and your university from legal accountability. These include daily, weekly, and monthly
equipment inspections.
-These records detail all maintenance activity of the items in your general inventory
,-They indicate the location of items that are out for repair or not available for issue because
they are in need of repairs.
*Formal Evaluations - correct answer-EQ Room mangers may be required to conduct formal
performance evaluations on all paid employees. These should be conducted with an eye
toward protecting the best interests of the athletic department and the employee's worker
rights.
*Informal Evaluations - correct answer-An EQ manager should study the personalities and
interests of staff members and consider these when scheduling staff activities and planning
for the future. Generally, the more carefully an eq manager matches staff members to their
work, the more productive and happy the staff will be.
*Personnel Records - correct answer-This includes hours worked, wages paid, work
schedules, employee performance evals, travel records.
*Master Budget - correct answer-Typically done by the business office
*Operational Budget - correct answer-Each department
Ordering process - correct answer-Based on budgets, requests, bidding parameters,
inventory, rosters, staffing needs, needs vs. wants, and execution of "purchasing" orders
*Receiving Process - correct answer-Once the product has been received, the inventory
should be reconciled with orders placed. Hand counts should be made upon delivery to
ensure that he amount of product matches up to packing slips. Packing slips should then be
attached to orders for a clear record of complete orders.
*Inventory Process - correct answer-Inventory is the sum of all goods belonging to your team
or institution for which you are responsible.
***Keep in mind that the inventory process is more than simply counting what you have and
knowing where it is or to whom it has been assigned. The records you keep should also
include notes about equipment activity, such as repairs and reconditioning, which will enable
you to identify usage patterns and lifespan.
Purchasing Process - correct answer-
*Procurement - correct answer-The act of obtaining or purchasing goods and services.
-value analysis research and selection, price negotiation, and inventory control.
*Initiation: - correct answer-The available stock is inventoried, identifying the need for
equipment. A request is then made for equipment to fulfill, supplement, or imporve the
program's inventory.
*Review of Requests - correct answer-The proper people will either approve or reject
requests after careful consideration of the program's needs.
, *Review of purchasing decision-making priorities: - correct answer-Selecting the right
supplier, taking advantage of legitimate discounts. Take into consideration the
standardization of the school-issued items being used by multiple sports teams.
*Preparation of specifications and bids: - correct answer-Contractors or vendors must submit
their bids on or before the stated deadline. They are reviewed and the order is awarded to
the bidder that best fulfills the needs of the institution.
*Issue of Purchase order to supplier: - correct answer-After the bids have been evaluated
and awarded, the purchasing agent prepares specific recommendations for approval. After
approval, a purchase order is issued that fulfills the requirements.
*Tracking purchase order: - correct answer-If any issues, contact the vendor. Continue to
make inquiries periodically until the items are received.
*Central receiving: - correct answer-Is responsible for receiving incoming goods; signing and
checking the carrier's delivery notice; identifying and recording incoming goods; reporting
receipt to purchasing inventory control, and quality control personnel; and making prompt
allocation to the appropriate department.
*Documentation of order: - correct answer-Records should be kept for receiving of items.
Helpful Hints to Aid in inventory process - correct answer-1. Hang all numbered items, such
as jerseys, jackets, and warmups. This makes it easier to store these items as well as locate
and examine them. It also helps in counting, checking numbers, and making repair
decisions.
2. Group similar items together; Helmets (hang on a helmet tree or on wall hooks according
to size and style), Shoulder pads (hang on a rack according to sport, type and size),
Accessory pads (pair and stack or bag sets of pads),
3. Cloth items that cannot be hung, such as shorts, tees, girdles, pants, fold with the fold
facing out ad tack according to size and style
4. Shoes; box new shoes and stack them according to size and style
5. Separate all equipment repair items, such as screws, hangers, buckles, laces, and straps.
-****Customize to your needs
*Inventory - correct answer-Before contemplating the purchase of any item, the need should
be established and justified. This starts with a detailed inventory of what is in stock.
-Should be itemized and should include the quantity and quality of the equipment.
-***Inventory should be conducted at the END of a sport season and just prior the ordering
equipment for the following season.
-Items should be conducted in a meticulous manner and should be counted and totals
recorded in categories depicting the condition of the equipment (New, good, and poor)
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