CPRP – Finance Already Rated A+
Attendance and Facility Usage - Attendance Figures: Data to determine how many people use programs and facilities. - Room Counts: Data showing facility use patterns, ranging from daily to hourly. - Cash Reports: Data revealing facility attendance, admission payme...
CPRP – Finance Already Rated A+
Attendance and Facility Usage
- Attendance Figures: Data to determine how many people use programs and facilities.
- Room Counts: Data showing facility use patterns, ranging from daily to hourly.
- Cash Reports: Data revealing facility attendance, admission payments, and similar financial
information.
- Demand: The minimum and maximum enrollment for programs, or the projected number of
participants at events or facilities.
Purchasing Processes
- Purchase Order: An agreement stating that an agency will pay for ordered goods and services.
- Blanket Purchase Order: Used to consolidate small, continuous purchases over a period.
- Standard Purchase Order: Issued for a one-time delivery of a specific good or service.
- P-card: A purchasing card functioning like a personal credit card, designated for specific accounts and
requiring full payment each month.
- Credit Card: Similar to a P-card but offers less detailed monthly statements; allows carrying a balance
and requires reconciliation.
- Petty Cash: Cash kept on hand for small purchases that do not warrant a purchase order; intended for
quick, small expenditures.
- Purchasing Process:
1. Request a purchasing requisition.
2. Obtain quotes.
3. Determine the means of purchasing.
4. Make the purchase and receive the goods.
5. Submit the receipt to the purchasing/accounting department.
Grants and Funding Opportunities
- Grants: Funds from state and federal governments or private foundations that exist for a limited
period, with termination of funding eventually occurring.
- Matching-Fund Grant: A grant that requires the agency to match funds dollar for dollar to receive the
agency's funding.
, - Three Steps to Obtain a Grant:
1. Planning the project.
2. Searching for funding opportunities.
3. Writing and submitting the grant proposal.
- Executive Summary: A one- or two-page statement summarizing the contents of the grant proposal,
including the project overview, budget summary, and identified needs.
- Problem Statement/Need Description: Defines why a project is important, its funding needs,
community benefits, measurement of progress and outcomes, and alignment with grant objectives.
Donations and Sponsorship
- Gifts, Donations, and Planned Giving: Funds and items received from individuals through wills, life
insurance policies, and donations of various personal properties and cash, both during life and upon
death.
- Sponsorships: Contributions in cash or in-kind services from companies, providing supplies or staff
support, where the agency benefits from the items or funds and the sponsor gains recognition or
marketing advantages.
- Three Levels of Sponsors: Categories of sponsors that include local businesses, regional businesses, and
national companies.
Establishing a price ✔️best to underestimate demand and overestimate cost
Fixed costs ✔️those that do not change with the number of participants and remain constant for the
duration of a program
Direct fixed costs ✔️a result of conducting a specific program, if the program did not take place, the
costs would not be incurred
equal-share allocation ✔️each program area pays an equal share of the indirect costs
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