This is the full EC Business Unit 4 Assignment 1 - Could I be an Events Organiser? document. This candidate received a Distinction mark for this assignment.
In this report, I will be exploring the roles and skills of an event organiser, as well as the
tasks which are undertaken and the responsibilities of an event organiser. I will also
look at what skills and factors must be considered to be an effective and efficient event
organiser.
P1 - What skills must an event organiser have?
People skills
You need to be comfortable connecting with high-level executives, government officials,
vendors, co-workers, sponsor reps, customers, supervisors, suppliers, staff, and event
attendees. To successfully work with this wide range of people, you’ll need to be able to
nimbly resolve conflicts, be a confident but pleasant negotiator, and maintain your
sense of humour.
Flexibility:
Event managers must double up as janitors one minute and fearless leaders the next.
Cleaning up messes and making tough calls - quickly, quietly, and efficiently - is part of
the job. Stay calm, get it done, then get back to running the show.
Listening
The ability to understand what key stakeholders want to from your event is critical.
These folks may not be in the event industry, so might not speak the lingo or know
what’s realistic. You have to be able to discern their needs and make sure all parties
share the same expectations. Pay attention to what’s said - and what’s not said - in key
conversations. Tapping into these spoken (and unspoken) needs throughout your
planning process will help you stay one step ahead.
Organised
To successfully run any event, you need to be able to juggle about 50 things at once.
This multi-tasking prowess is required for both smooth planning and flawless execution
of an event. The best planners have foolproof systems, step-by-step checklists, and
handy tech tools.
Resilience and self-awareness
When it comes to managing the overall task, knowing which parts of the proposed event
you’re able to handle yourself and where you’re going to need some help is a skill that
Lorne feels is often under-recognised.
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