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BTEC Level 3 Unit 4 Business Communication P5
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Contains editable fact sheet for P5 of BTEC Level 3 Unit 4 Business Communication
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FACT SHEETLegal Issues occur, they should immediately contact the
Legal issues concerning the legal standards authorities instead of keeping the problem
internal. Trader John’s should also make sure
by which someone operates. These standards
that their employees’ personal computers are
are implemented by governments by laws. also always put away when not being used.
Data Protection Act (1998)
A is UK law that protects the use of Ethical Issues
personal data. Many organizations have codes of practice -
Developed in order to control the use of rules that every member has to comply with.
personal or consumer information by These codes state to what extent an
organizations and governmental bodies. organization’s computer facilities can be
used for, etc.
Trader John’s can ensure that they have the right
technology, procedures and people in position to Use of Email
handle the data. They should regularly evaluate Sending threatening or harassing
the data quality they hold and are collecting by emails is banned from any
doing weekly data cleansing and validation.
organization.
They can also ensure that the data checker
knows his/her roles and responsibilities for data
Spamming and sending unsolicited
management. This can help them analyze and email is also banned.
profile their data so that they can identify any Personal use of an organization’s
potential cracks or issues before it can get out of computer facility is usually
hand. permitted, but only to a certain
extent.
Freedom of Information Act (2000)
Provides people with access to federal For example, if a Trader John’s employee
information and records. sends a threatening email to their co-
Public authorities required to publish workers, they can be fired or demoted.
some information regarding their
activities, which the public can request.
Use of Internet
Trader John’s can publish the information Access to inappropriate websites
needed proactively and timely respond to either blocked or filtered.
information requests. An information guide can Control over web server content
be provided, where they specify what Limited internet access for personal
information they are publishing and where, use
along with the fee charges. All of this can be
published on their official website. For example, a Trader John’s employee
cannot use the company’s computer facility
Computer Misuse Act (1990) to gamble as this may lead to them getting in
Prevents changes or access to data on
trouble later down the road.
computers and other devices without
owner authorization
Whistle Blowing
Trader John’s can make sure that their devices Used for when an employee or
have a solid firewall and password, so that no worker passes on information about
employee can get into it and change or steal their co-workers that’s illegal or unethical.
information or data. If such an incident does
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