This document covers the criteria for P3 - explain the roles and
responsibilities for health and safety of key personnel in a selected workplace.
This document is a poster and a report format as evidence for P3.
Roles and Responsibilities of Key Personnel at City College
Facilities Manager
A facilities manager is responsible for making sure that buildings and their
services meet the needs of the people that work in them. Facilities
managers are responsible for many cross organisational functions. He is
responsible for the health and safety at the college and overseeing things
such as:
ensuring statutory compliance for health and safety matters
being the first contact for all building maintenance and development matters
liaising with other managers, to undertake specific health and safety audits
Human Resources Director
Human resources director have strategic responsibilities with specific
training, as well as health and safety responsibilities. Typically, they
supervise and provide consultation to management on strategic
staffing plans, training and development, budget, and labour
relations. They promote and implement human resource values by
planning and managing human resources programs. Some of their
responsibilities are to:
Ensure the college meets all the management and health
safety policies as well as general care.
Ensure all equipment and machinery used within the college is safe
Ensure risk assessments are carried out and all dangers are identified
Department heads
Department heads are appointed by their senior managers and
are individuals that are responsible for making sure that all the
health and safety procedures are followed. Department heads are
given checklists to work from to ensure health and safety
measures in their departments and if so, they can take action
where necessary to correct defects and report serious issues.
They have responsibilities such as:
Spotting all problems at early stages and dealing with it
right away
Making sure risk assessments are carried out in the department
All accidents, dangerous occurrences and cases of ill health are investigated, either
within the department or by the Health and Safety Manager
Individual employee obligations and responsibilities
The majority of responsibility for health and safety in the
college is given to the directors, senior managers and heads of
departments. However obligations and responsibilities are also
given to the employees too. Employees have an obligation by
law to follow all of the health and safety training they receive
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