DLA Records and Information
Management
Which of the following are records? - -Financial statements, surveys, and
audit reports
-An employee transferring to another agency may take all their email
records with them. - -False
-What are the approved methods to destroy physical records with sensitive
or PII? - -Burn bag, Shredding, and Locked Bin for burning/shredding
-Which of the following are not official records repositories for DLA records? -
-H: drive and Desk drawer
-Non records do not have what kind of value? - -All of the above
-What are the benefits of a Records Management Program? - -Ensures
compliance, Preserves the history of DLA, Reduces storage costs and
excessive search time, and Prepares the agency for audits
-The acronym ROT is a method for determining non-records. What does ROT
stand for? - -Redundant, obsolete/outdated, trivial
-Which of the following directives does not drive DLA's Records Management
Program - -Federal Acquisition Regulations
-Mr. Jones is a Safety Specialist who asked to conduct an environmental
impact study on the use of a new flame-retardant chemical for facility fires.
The study requires him to write a recommendation report that will assist
senior leadership to approve the use of the new chemical or not. Is the report
a record? If so, who does the report belong to? - -Yes, it is a record. The
record belongs to the government agency.
-Ms. Mina is the supervisor for several DLA offices. At the end of the month,
she is retiring from the agency. What must Ms. Mina do before she leaves the
agency? - -Complete all actionable items on the DLA Form 1937-Records
Management Checklist for Employee Transfer or Departure.
-All records created and/or maintained by DLA are considered vital records. -
-False
Management
Which of the following are records? - -Financial statements, surveys, and
audit reports
-An employee transferring to another agency may take all their email
records with them. - -False
-What are the approved methods to destroy physical records with sensitive
or PII? - -Burn bag, Shredding, and Locked Bin for burning/shredding
-Which of the following are not official records repositories for DLA records? -
-H: drive and Desk drawer
-Non records do not have what kind of value? - -All of the above
-What are the benefits of a Records Management Program? - -Ensures
compliance, Preserves the history of DLA, Reduces storage costs and
excessive search time, and Prepares the agency for audits
-The acronym ROT is a method for determining non-records. What does ROT
stand for? - -Redundant, obsolete/outdated, trivial
-Which of the following directives does not drive DLA's Records Management
Program - -Federal Acquisition Regulations
-Mr. Jones is a Safety Specialist who asked to conduct an environmental
impact study on the use of a new flame-retardant chemical for facility fires.
The study requires him to write a recommendation report that will assist
senior leadership to approve the use of the new chemical or not. Is the report
a record? If so, who does the report belong to? - -Yes, it is a record. The
record belongs to the government agency.
-Ms. Mina is the supervisor for several DLA offices. At the end of the month,
she is retiring from the agency. What must Ms. Mina do before she leaves the
agency? - -Complete all actionable items on the DLA Form 1937-Records
Management Checklist for Employee Transfer or Departure.
-All records created and/or maintained by DLA are considered vital records. -
-False
