Civil Service- Secretary Exam || with 100% Correct Answers.
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Module
Civil Service- Secretary
Institution
Civil Service- Secretary
Geographical Filing correct answers - this method of filing is used when there is a need to keep materials from particular localities in one place. Files are separated by states, cities, or geographic areas and then filed alphabetically within the file.
Dewey Decimal Filing correct answers - It ...
Civil Service- Secretary Exam || with 100% Correct
Answers.
Geographical Filing correct answers - this method of filing is used when there is a need to keep
materials from particular localities in one place. Files are separated by states, cities, or
geographic areas and then filed alphabetically within the file.
Dewey Decimal Filing correct answers - It is a decimal system for classifying and cataloging
books throughout the world.
Color- Coded Filing correct answers - These files are used in conjunction with another system.
For example alphabetical or subject files may be color-coded using different colored folders or
tabs for the different letters of the alphabet or subjects for ease in retrieval.
Chronological Filing correct answers Also known as a reading file, contains an up to-date record
of incoming and/or outgoing documents.
Verticle File correct answers - is the traditional four or five-drawer file cabinet.
Tickler File correct answers - Keeps track of informed dates when office assignments are
scheduled and to file incoming information that will be needed by a specific time. It's a folder
marked from 1-31 days.
Suspension File correct answers - is a large wall unit of open shelving or cabinets ,on which
large documents such as maps and photographs can be hung on hooks or clips from rods along
the length of the shelf.
Spindle File correct answers - a spike upon which the papers to be preserved are impaled. It is
mainly used to keep short term information for quick reference.
Purpose of Record Management correct answers - To furnish accurate and complete information
whenever needed to run run the department efficiently.
- Process and handle recorded information efficiently.
- Provide adequate records at the lowest possible cost.
- Render maximum service to the user of records.
Diskette Files correct answers - computer generated documents or files on a floppy or hard
computer disk.
Horizontal File correct answers - is a cabinet similar to those used for correspondence except that
the cabinets are larger, documents are filed horizontally left to right, and the cabinets can extend
from ceiling to floor.
Lateral or Open Shelf File correct answers - (originally termed horizontal) consists of records
stored in file cabinets or shelves that are not entirely closed or protected (bookcase style).
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