Organizational structure - correct answer a system that outlines, for an organization, how work roles are delegated, controlled, and coordinated.
- how event managers organize people
Functional areas - correct answer - individuals or teams who will be grouped together because they hav...
Organizational structure - correct answer a system that outlines, for an organization, how work roles
are delegated, controlled, and coordinated.
- how event managers organize people
Functional areas - correct answer - individuals or teams who will be grouped together because they
have similar skills or expertise. Ex. Marketing, finance, volunteer oversight, etc.
Objectives of Organizational Structure - correct answer Important tasks or responsibilities can be
grouped in a person's or area's responsibilities.
Outlines decision making capabilities
Organization structure indicates who can make what decisions and who to go to if approval is needed on
certain topics.
Helps event manager know how many people to hire to complete functional tasks.
Informs employees how communication takes place
When are organizational structures created - correct answer early in the event planning stages
Board of Directors - correct answer professionals who have interest and expertise in the event topics.
Typical members are lawyers, accountants, DMO reps, and facility reps. The job of the board is to
provide the mission, goals, and objectives for the event and create the events organizational structure.
Functional structure - correct answer typical functions for an event - areas are grouped by their
similar tasks, skills or responsibilities.
Advantages to a functional structure - correct answer - Committees and teams and sub -teams can be
created in order to make sure all tasks are completed on time and efficiently
- The functional areas re based on staff having certain skills - this allows people in the functional groups
to grow their expertise by working with others who also have the same expertise.
- Grouping people by similarities or skills reduces the likelihood that there will be duplication of work
, - Allows event managers to add, subtract, or adjust the workforce as needed.
disadvantages of a functional structure - correct answer -Members of functional areas typically have
little knowledge about what other functional areas do, so collaboration between the two areas can be
difficult
- Functional areas can become protective of their resources and responsibilities and may perceive a
threat to their place in the organization when another functional area seeks to collaborate, share or
borrow resources
- Communication can take longer than necessary to share message and information - also, the
information may evolve as it transfers through functional areas and across them.
Program-based matrix structures - correct answer typically used by events that centralize functions
but use many venues .
advantages to program-based matrix structures - correct answer consistency of experience and event
delivery at several locations, and performances can be consistent - this delivers a grander and more
impactful experience for attendees.
Can also improve efficiency as each venue isn't required to have a person or staff overseeing everything.
disadvantages to program-based matrix structures - correct answer Main disadvantage - the staff or
volunteers will have essentially have two administrators above them. Follow rules set by the venue and
rules of the event.
There can be issues regarding communication and determining who has authority.
to overcome the challenges, it is important for senior managers at the event venue and the event
organizers to communicate and adopt policies that do not conflict or create confusion for the staff.
Network "multi-organizational" structures - correct answer contract with outside specialty
organizations to fulfill the functional expectations of the event
-Event management company is hired by a client to plan and execute and event. The event management
company then works with all the groups surrounding them in the diagram to plan the event and meet
the requests of the client.
Advantages of a network structure - correct answer allows those working for the event management
company to become experts in their functional area. Decision making becomes quicker because this is
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