For M2, learners can build on P2 and identify the event, for example an in-house training seminar or an off-site exhibition, explaining the similarities and differences of the key planning activities they will need to undertake.
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Analysing the arrangements made by an event organiser to
plan a business event
The sales event organiser uses a budget plan, programme for the day,
booking form and risk assessment documents in order to plan the sales
exhibition. Another business that used the similar documents to make a
planning was the Course Rep meeting. For the budget plan, this is a
summary of a valuation for the income and revenue that will be used by
both the sales exhibition and the Course Rep meeting. It will help The
College to prioritize its spending and management of money hence, it
organise and assist the event organiser to understand the breakdown of
how much money is going out of the business. The course rep meeting
had a budgeted cost of £531.00 and the business overstepped the
budget with an amount of £604.00 (variance of £-81.00). For the sales
exhibition, the amount budgeted for the event was £1370.00 and the
actual cost was £1220.00(variance of £150.00). This event had a higher
budget than the course rep meeting because it used a lot of expenses
which include the decorations and the food & drinks. However looking at
the two events, the sales exhibition had a good organised budget
compared to the course rep meeting because it had a variance of
£150.00 whereas the other event had a variance of -£81.00. The
benefits of using a budget plan for the sales exhibition and the course
rep meeting is that it provides resources allocations and helps to
coordinate different sections whereby the specific resources and
revenue are stated out.
A programme timetable is also an arrangement that is used by the event
organisers to plan the sales exhibition and the course the meetings. The
programme timetable shows what time each event occasion takes place.
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