HAI4802
ASSIGNMENTS 2024
, ASSESSMENTS FOR ACADEMIC YEAR 2024
ASSESSMENT 01
Module code and HAI4802- Information technology in organisation and retrieval of information
name
Opening date Monday, 1 April 2024, 8:00 AM
Closing date Friday, 12 April 2024, 8:00 PM
Question 01
Critically discuss the need for, and use of, information organisation and retrieval systems in
an information Centre of your choice. Your answer should be centered around the importance
and or advantages of information organisation and retrieval systems.
Total marks [50]
Ensure that you submit the correct assessment timeously as you will not be given an
opportunity to resubmit.
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, ANSWERS;
Title: The Crucial Role of Information Organization and Retrieval Systems in Modern
Information Centers
Introduction:
In today's information age, the effective management and retrieval of information are
paramount for organizations to remain competitive and relevant. Information centers serve as
hubs where vast amounts of data are collected, organized, and disseminated to meet the
diverse needs of users. This essay will critically discuss the imperative need for, and the
advantageous use of, information organization and retrieval systems within an information
center, emphasizing their pivotal role in facilitating access to knowledge, enhancing
efficiency, and promoting informed decision-making.
Importance of Information Organization:
Information centers house an extensive array of resources, ranging from physical documents
to digital databases. Without proper organization, this wealth of information becomes
overwhelming and practically unusable. Information organization systems categorize and
classify data according to predefined criteria, enabling users to navigate through complex
repositories with ease. Through techniques such as indexing, cataloging, and taxonomy
development, information is structured in a logical manner, making it readily accessible and
understandable.
Advantages of Information Retrieval Systems:
Information retrieval systems form the backbone of information centers, allowing users to
locate relevant resources efficiently. These systems employ various technologies and
methodologies, including search engines, database management systems, and knowledge
management platforms. By leveraging advanced search algorithms and indexing techniques,
they enable users to retrieve specific information quickly, regardless of the volume or format
of data. Moreover, modern retrieval systems often incorporate features such as relevance
ranking and faceted search, enhancing the precision and comprehensiveness of search
results.
Enhancing Access to Knowledge:
One of the primary objectives of information centers is to facilitate access to knowledge for
users across diverse domains. Information organization and retrieval systems play a pivotal
role in achieving this objective by democratizing access to information.
