Exam (elaborations)
HRM3703 assignment 2 year 2024 sem 2
- Institution
- University Of South Africa (Unisa)
the document has exact solutions for the assignment and distinction assurance.
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Question 1
a)
(apply case study on page 114 textbook. A possible solution can be any other
viable correct answer as the question is open to the solution.
Th right thing which was done was identifying implementation of HRIS as
solution N.B/TIP remember this is the core of this module. You are free to put a
different but similar answer)
Julia was right in seeing that the solution to the immediate and long-term concerns of
her department could be found in the implementation of an HRIS. She seemed to
quickly contract with an HRIS provider/vendor but she didn’t do a proper gap analysis,
or speak to the users or involve others in the process. This is risky as the system could
fail because of this.
Randomly Choose only 3 possible solutions from this paragraph as your answer -A
possible solution would be for Julia to form a committee of representatives consisting
of employees that are affected by the system in various ways. They would have been
able to provide her with a full understanding of the factors affecting them. Furthermore,
Julia had to compile a plan detailing the implementation of the system. This should
have included the person taking responsibility for the process. She should also have
communicated clearly about the change leader. A critical analysis of the gaps in the
organisation should also have been in place. Julia should have compiled a detailed
plan that included reaction to resistance to change. During and prior to the
implementation employees should have received clear and regular information about
the chosen HRIS, the benefits and how it affected them and their work. The
communication should have been in clear and concise language that was easy to
understand for all the employees. It would also have been important for Julia to receive
feedback from the employees on how they perceive the system as this is vital to the
1
, implementation process. The implementation of a new system can only be successful
if all parties concerned are “on the same page”, and constant involvement of the
relevant parties and communication to them are crucial. The implemented change
should also have been monitored effectively to ensure that the desired outcome was
reached.
b)
(Answer on page 25 <HRIS USERS>. THEREFORE DIFFERENT
STAKEHOLDERS MUST BE INVOLVED
It does not seem that anyone other than Julia Woodland and the HRIS provider were
involved . While these are the correct people to involve, in this case they are not the
only two people who should have been involved in the process . Julia should have
involved end-users in her department and other departments for example finance as
well as the IT department in the process
Implementing an HRIS is a team effort. This is why the whole organization must work
and change together to ensure its efficiency and success.
c)
Answer on page 104 textbook (elements of a communication plan)
Building awareness and mindshare of the HRIS project, its benefits, importance, and
priority
Creating interest in and energy around participating in the transition to the new HRIS
Creating confidence that the HRIS project will be marked by open communication and
knowledge
Sustaining interest in the HRIS project throughout the many phases of the project
Delivering updates on the progress of the project so that employees can contribute co
the success of the project and be recognized for it.
d)
Answer on page 104 textbook (maintenance stage of the sdlc)
2
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