reports, computing the monthly payroll expense, and validating and processing input
data for the payroll. Any valid employee of LearnCo. has login access. LearnCo. has a
, limited Human Resource (HR) unit in place. The HR unit currently consists of the HR
manager and two payroll clerks. The HR manager is currently responsible for
conducting interviews, completing the recruitment process and retirements. The CFO
explained that other than the screening of CVs and shortlisting of candidates against
pre-determined criteria, Revolve X also assists the HR manager by providing pre-
populated templates for employee contracts. The payroll clerks are responsible for
capturing approved rates for travel claims, medical aid, provident fund and other
applicable expenditures. Revolve X also houses the employee database. As the FM,
you will approve and sign off the employee contracts on behalf of the company, ensure
that applicable rates are up to date and that the schedules produced by the system are
correct prior to authorisation for payment.
2.1 Dismissals and resignations Dismissals and resignations occur seldomly at
LearnCo. The HR manager is currently overloaded with his duties, so management
decided to move the handling of dismissals and resignations solely to the CFO. You
were busy reviewing the payroll and noted details of two employees, with employee
numbers 452901 and 370213, who were dismissed in September 2023 and December
2023, respectively, but were still included in the payroll. Fortunately, no payments have
been made to the employees since their dismissals. When you followed up on this
matter with the CFO, he indicated to you that he has a practice of removing such
employees from the payroll at the company’s year-end.
2.2 Employee expense Employees are paid salaries on the last working day of the
month. LearnCo. has no set salary structure for its employees. Employees can secure a
higher pay-rate upon their appointment and during their performance reviews based on
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