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HCAD 750 Exam 2 Questions and Correct
Answers the Latest Update
record maintenance and use
✓ Once records are created, they must be maintained in such a way that they are accessible
and retrievable. Components of this phase include functions, rules, and protocols for
indexing, searching, retrieving, processing, routing, and distributing.
✓ Classification is a critical component of records management. though not a unique point in
the lifecycle, it does support the other phases. record classification creates categories or
groups of records necessary for access, retrieval, retention, and disposition of records
Metadata:
✓ Generated at various points in the records management lifecycle, providing underlying
data to describe the document, specify access controls and rights, provide retention and
disposition instructions, and maintain the record history and audit trail
Record audit and data controls:
✓ Controls and audits support a variety of phases in the record lifecycle. Functions and
processes in this component of records management may include edit checks at the data
level, decision support tools, identification of classes of records that require auditing and
checks for record completeness
Record preservation and retention:
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✓ Preservation is synonymous with storage. Issues associated with preservation include:
technology and media obsolescence, media degradation, media in an archival system,
conversion over time, and conversion of standards over time.
Data Quality
✓ The reliability and effectiveness of data for its intended uses in operations, decision
making, and planning
Enterprise Information Management (EIM)
✓ Ensuring the value of information assets, requiring an organization wide perspective of
information management functions; it calls for explicit structures, policies, processes,
technology, and controls
Information Management (IM)
✓ The acquisition, organization, analysis, storage, retrieval, and dissemination of
information to support decision-making activities
Information Integrity
✓ The dependability or trustworthiness of information. It concerns more than data quality or
data accuracy—it encompasses the entire framework in which information is recorded,
processed, and used
Information life cycle
✓ The cycle of gathering, recording, processing, storing, sharing, transmitting, retrieving,
and deleting information
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